Privacy Notice for the Children and Young People’s Manifesto Survey

This privacy notice explains what personal information we’re collecting in this survey, why, and how we will use it. A Place in Childhood (APiC) is the organisation that has been supporting children and young people in the #ScotYouthandCOVID project. We are running this survey as part of this project.

This project is also supported by the Children and Young People’s Commissioner Scotland.

To run this survey, we need to follow the law around protecting your personal information, so we’re only going to ask you what we need to make the children and young people’s manifesto a success.

Our contact details:

A Place in Childhood
Name: Jenny Wood
Email: info@thechildrenandyoungpeoplesmanifesto.scot

What personal information are you collecting and why do you want it?

At the end of this survey there are three questions about you.
We ask about:

• your age range (e.g., 9-11 years old)
• how you think of yourself (e.g., as a boy, girl or in a different way) and
• what part of Scotland you live in (e.g., what’s the first part of your postcode)?

Remember, if you don’t want to answer these questions you can select ‘prefer not to say.’ You can also choose not to take part in the survey at all.

We think it’s important for you to know that if you live in a rural area and think of yourself in a different way to being a boy or a girl, there is a very small chance you could be identified from your survey response. It would be very hard to do this but if you are worried about this happening, we suggest you select ‘prefer not to say’ to the gender question and / or don’t provide the first part of your postcode.

It’s important that we encourage as many children and young people as possible in Scotland to take part in the survey. The about you information will help us to know whose views are missing from the survey.

For example, we might notice that there are more girls responding so we’ll need to encourage more boys to take part. We might also see that there are lots of children and young people from Edinburgh taking part, but not many from rural or remote parts of Scotland like the Highlands or the Borders.

When we publish results of the survey, we will provide numbers on how many children and young people took part, what their age ranges were, how they thought of themselves and what parts of Scotland they live in. The way we will publish this information means it will not be possible to identify you. It’s important that we publish this information to show the range of children and young people who have taken part in the survey.

What’s your lawful reason for using my personal information?

Our lawful reason for using your personal information is that we have your consent to do so.

• Remember you can choose not to take part in the survey at all.
• You can select ‘prefer not to say’ for questions you don’t want to answer.
• And if you start the survey but don’t want to finish it – that’s ok, just close it down.

Will you share my personal information?

No. Only two people from A Place in Childhood will see your personal information. The survey responses will not be published. They will be anonymized.

How long will you keep my personal information for?

Once the survey is closed, we need to keep your survey response for 3 months. We need time to examine your response and update the Manifesto.

Where is my personal information kept?

• Your survey response is securely stored on Surveymonkey until the survey is closed.
• Once the survey is closed your response will be stored in a secure Dropbox folder.
• Your response will then be deleted from Surveymonkey.
• Once all the survey responses have been examined and used to update the Manifesto, they will be deleted from the Dropbox folder.

How do I complain about how you’ve managed my personal information?

Once you’ve responded to the survey, because we don’t ask for your name, date of birth or contact details we won’t be able to identify who responded.
But if you have questions about this privacy notice, the survey, or concerns about what you’ve said you can email Dr Jenny Wood, at A Place in Childhood: info@childrenandyoungpeoplesmanifesto.scot.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy with the way we have used your personal information. You can find out more about how to do this on their website or by calling their helpline number: 0303 123 1113.